Processes

Transmission Procedure

Transmission to surviving unit holders in case of death of one or more unitholders

Letter from surviving unit holders to the Fund/RTA requesting for transmission of units [refer Annexure - T1]
Death Certificate(s) in original or copy of the death certificate duly attested by Notary Public or by Gazetted Officer
Bank Account Details of the new first unit holder as per Annexure - T2 along with signature attestation by a bank branch manager or Cheque copy with account number and holders name printed on the cheque.
KYC confirmation letter or KYC acknowledgement letter bearing PAN / PAN Exempt Ref. No and Name of the surviving unit holders, if not already available
FATCA Self certification
Any other documents as prescribed by AMC / SEBI / AMFI from time to time

The above mentioned documents can be submitted to the nearest TMF Investor Service office or sent to the registrars on the following address:
Computer Age Management Services Pvt. Ltd.,
No. 178 / 10 M G R Salai (Kodambakkam High Road),
Opposite Hotel Palmgrove,
Nungambakkam,
Chennai - 600034

On receipt of these documents, the sufficiency of the documents will be checked and incase there is any further documentation/ clarification required the same will be intimated to the claimants.

It shall be noted that only on receipt of the complete documentation, transmission request will be processed.

Transmission to registered nominee(s) in case of death of Sole or All unitholders

Letter from nominee(s) to the Fund/RTA requesting for transmission of units [refer Annexure - T1]
Death Certificate(s) in original or copy of the death certificate duly attested by Notary Public or by Gazetted Officer
Bank Account Details of the new first unit holder as per Annexure - T2 along with signature attestation by a bank branch manager or Cheque copy with account number and holders name printed on the cheque.
KYC confirmation letter or KYC acknowledgement letter bearing PAN / PAN Exempt Ref. No and Name of the claimant(s)
FATCA Self certification
Any other documents as prescribed by AMC / SEBI / AMFI from time to time

Transmission to claimant(s), where nominee is not registered

Letter from claimant(s) to the Fund/RTA requesting for transmission of units [refer Annexure - T1]
Death Certificate(s) in original or copy of the death certificate duly attested by Notary Public or by Gazetted Officer
Bank Account Details of the new first unit holder as per Annexure - T2 along with signature attestation by a bank branch manager or Cheque copy with account number and holders name printed on the cheque.
KYC confirmation letter or KYC acknowledgement letter bearing PAN / PAN Exempt Ref. No and Name of the claimant(s)
FATCA Self certification
Affidavit made on appropriate non-judicial stamp [Annexure - T3] to the effect of identification and claim of legal ownership to the mutual fund units
If the value of transmission is upto INR. 2 Lacs as on date of effecting the transmission, any one of the following
- NOC from all legal heirs made on appropriate non - judicial stamp paper [Annexure - T4]
- Indemnity letter made on appropriate non-judicial stamp paper indemnifying Fund / RTA [Annexure - T5]
- Copy of family settlement deed duly attested by Notary Public or by Gazetted Officer
If the value of transmission is above INR. 2 Lacs as on date of effecting the transmission, any one of the document mentioned below:
- Legal Heir Certificate
- Succession Certificate
- Probate of Will or Letter
- Administration or Court Decree is to be submitted additionally

In case of HUF, due to death of Karta

The members of the HUF should appoint the new Karta who needs to submit following documents for transmission:

Letter Requesting for change of Karta, requesting for transmission of Units [refer Annexure - T1]
Death Certificate(s) in original or copy of the death certificate duly attested by Notary Public or by Gazetted Officer
Bank Account Details of the HUF with explicit mention about new Karta details as per Annexure - T2 along with signature attestation about new Karta under HUF by a bank branch manager.
KYC confirmation letter or KYC acknowledgement letter bearing PAN / PAN Exempt Ref. No and Name of the new Karta and KYC of HUF, if not already available.
FATCA Self certification
Affidavit-cum-No Objection Certificate made on appropriate non-judicial stamp* duly signed by all co-parceners [Annexure - T6]. to the effect of identification and claim of legal ownership to the mutual fund units
If the value of transmission is upto INR. 2 Lacs as on date of effecting the transmission, Indemnity made on appropriate non-judicial stamp paper indemnifying Fund / RTA [Annexure - T7]
In case of no surviving co-parceners and the value of transmission amount is more than INR. 2 Lacs or more OR where there is an objection from any surviving members of the HUF, transmission any one of the following mandatory documents:
- Notarized copy of Dissolution Deed, or
- Notarized copy of Deed of Partition, or
- Probate of Will or Letter
- Notarized copy of Decree of the relevant competent Court

Format

Minor Accounts

Application, On behalf of Minors Accounts

The minor shall be the first and the sole holder in an account (folio).
No joint holder will be allowed in a folio where the minor is the first or sole holder.
Guardian in the folio should either be a natural guardian (i.e. father or mother) or a court appointed legal guardian.
The relationship status of the guardian with the minor i.e. Mother, Father or a legal Guardian should be mentioned in the application form and the documentary evidence of the same should be provided along with the application form. The following documents can be attached as a documentary evidence:
- Birth Certificate of the minor.
- School leaving certificate.
- Mark Sheet issued by Higher Secondary Board of the respective states, ICSC, CBSE etc. mentioning name of natural guardian.
- Passport of the minor.
- In case of court appointed guardian the supporting order from the court.
- Any other suitable proof.
The date of Birth of the minor should be mentioned in the application form and the documentary evidence of the date of Birth should be provided along with the application form. The following documents can be attached as a proof of Date of Birth:
- Birth Certificate of the minor
- School leaving certificate
- Mark Sheet issued by Higher Secondary Board of the respective states, ICSC, CBSE etc. mentioning date of Birth of minor
- Passport of the minor
- Any other suitable proof evidencing the date of birth
In case the application form you are filling does not have the provision to mention the above or you need to update the same in your existing folio kindly fill the form (Format for capturing the Guardian Details in case the old form is used) and submit it along with your application form or submit the same to your nearest Tata Mutual Fund office.

Change of Status from Minor to Major

In case the units are held on behalf of the minor, the ownership of the units rests with the minor.
A guardian operates the account until the minor attains the age of majority.
In case of existing standing instructions like SIP, STP, SWP registered prior to the minor attaining majority, the existing standing instructions will continue to be processed beyond the date of the minor attaining majority till the time an instruction from the major to terminate the standing instruction is received along with the above prescribed documents. The standing instruction shall be terminated within 30 days from the date of receiving such instruction.
On attaining majority, the Minor should submit a request for change of status along with the following documents to change the status to major:
- Services Request form (Minor Attaining Majority - Status Change - Format), duly filled and containing details like name of major, folio numbers.
- KYC acknowledgement of the major.
The guardian cannot undertake any financial and non-financial transactions including fresh registration of Systematic Transfer Plan (STP), Systematic Investment Plan (SIP) and Systematic Withdrawal Plan (SWP) after the date of the minor attaining majority till the time the above application form along with the prescribed documents are received by the fund.

Change of Guardian

In case of change in guardian of a minor, the new guardian must be a natural guardian (i.e. father or mother) or a court appointed legal guardian and should submit the requisite documents viz.

Change in Guardian request form (as attached)
No objection certificate / consent letter from existing guardian or court order for new guardian, in case the existing guardian is alive.
Attested death certificate copy to be submitted along with the request, if the existing guardian has expired
KYC Acknowledgment Letter of new guardian.
Documentary evidence showing relationship with Minor
- Birth Certificate of the minor
- School leaving certificate
- Mark Sheet issued by Higher Secondary Board of the respective states, ICSC, CBSE etc. mentioning name of natural guardian
- Passport of the minor
- In case of court appointed guardian the supporting order from the court
- Any other suitable proof
Bank account details and the cancelled cheque of the new guardian.

Format

Nominee Registration

Registration of Nominee

Nomination by a unit holder shall be applicable for investments in all schemes in the folio or account.
In case a folio has joint holders, ALL Joint holders should sign the request for nomination/cancellation of nomination, even if the mode of holding is not "Joint".
Every new nomination for a folio/account will overwrite the existing nomination.
Nomination shall not be allowed in a folio held on behalf of a minor.
Investors who do not wish to nominate must sign separately confirming their non-intention to nominate.
Nomination by a unit holder shall be applicable for investments in all schemes in the folio.
Nomination form cannot be signed by Power of Attorney (PoA) holders.

Format

Registration of Nominee

Change of Address

Where the folio is KYC compliant

Please download and print the KYC Details Change form for Individual in case of Individuals or KYC Details Change form for Non Individual in case of Non Individuals.
Please visit the nearest Point of Service of the KYC Registration Agency with the following documents:
- KYC Details Change Form (Please fill the form details and affix your signature.)
- Self attested photo copy of PAN or Proof of Identity* in case of PAN exempt cases
- Self attested photo copy of Proof of Address**

Where the folio is not KYC compliant

Please Visit the nearest branch with the following

Request letter signed by all the unit holder(s) according to the mode of operation.
Self attested copy of the PAN card (if PAN card is updated in the folio) or any Proof of Identity*
Self attested photo copy of Proof of Address**

Note:

*Any one of the following for Proof of Identity:

UID (Adhar)
Passport
Voter ID
Driving License

**Any one of the following for Proof of Address (Documents having an expiry date should be valid on the date of submission):

Passport/Voters Identity Card/Ration Card/Registered Lease or Sale Agreement of Residence (office address in case of non-individuals)/Driving License/Flat Maintenance bill/Insurance Copy.
Utility bills like Telephone Bill (only land line), Electricity bill or Gas bill - Not more than 3 months old
Bank Account Statement/Passbook - Not more than 3 months old.
Self-declaration by High Court and Supreme Court judges, giving the new address in respect of their own accounts

Note:

Change of Contact Details

In order to change/ update mobile no. / landline no. and email address you need to:

Provide a written request at any of our nearest branches or at Registrar & Transfer Agent office

Change of Bank Details

To change the Bank account details, following documents needs to be submitted

Request letter signed by all the unit holder(s) according to the mode of operation.
Proof of New Bank Mandate Self attested copy of any one of the following documents (originals should be produced for verification) or wherever the original cannot be brought for verification copy should be attested by the Bank:
- Cancelled original cheque of the new bank mandate with first unit holder name and bank account number printed on the face of the cheque.
- Self attested copy of not older than 3 months bank statement containing the first unit holder name and bank account number
- Bank passbook with current entries not older than 3 months containing the first unit holder name and bank account number.
- Original Bank Letter on the letter head containing the first unit holder name and bank account Number duly signed by branch manager/authorized personnel with name, employee code and bank seal.
Proof of New Existing Bank Mandate - Self attested copy of any one of the following documents (originals should be produced for verification) or wherever the original cannot be brought for verification copy should be attested by the Bank:
- Cancelled original cheque with first unit holder name and bank account number printed on the face of the cheque.
- Original bank account statement / Pass book containing the first unit holder name and bank account number.
- Original Bank Letter on the letter head containing the first unit holder name and bank account Number duly signed by branch manager/authorized personnel with name, employee code and bank seal.
- In case such bank account is already closed, an original letter on the letter head of such bank duly signed by the Branch Manager with name, employee code and bank seal, confirming the closure of said account.

KYC (Know Your Customer)

KYC means Know Your Customer, as mandated under extant SEBI regulations and provisions of Prevention of Money Laundering Act, every intermediary (including Mutual Funds) is required to have a Client Identification Program and frame a KYC policy, which means knowing your customer by seeking information and supporting documentation about the customer's identity and address, besides other information like address, nationality, residential status, PAN etc. The requirement is applicable to all categories of investors eligible to invest with us viz., Resident Individual investors, Non Resident Indians, Persons of Indian Origin (PIO), HUF, Societies, Partnership Firms, Trusts, Companies, Body Corporate, Public Sector Undertakings, Banks, Financial Institutions, Mutual Funds, Foreign Institutional Investors and such other individuals / institutions, including any holders / issuers of Power of Attorney.

Central KYC Records Registry (CKYCR): The Government of India vide their Notification dated November 26, 2015 authorized the Central Registry of Securitization Asset Reconstruction and Security Interest of India (CERSAI) to act as and to perform the functions of the Central KYC Records Registry under the said rules, including receiving, storing, safeguarding and retrieving the KYC records under the Prevention of Money Laundering Act, 2002. SEBI required all the market intermediaries to update/upload KYC details of the new customer/investors (not KYC-KRA compliant) on CERSAI’s online platform. CERSAI is a centralized repository of KYC records of customers/investors in the financial sector with uniform KYC norms and inter-usability of the KYC records across the sector with an objective to reduce the burden of producing KYC documents and getting those verified every time when the customer/investors creates a new relationship with a financial entity. Central KYC (CKYC) will store all the customer/investor information at one central server that is accessible to all the financial institutions. After opening a KYC account under the CKYC, customer/investor will get a 14-digit identification number (“KYC Number”) and that the same may be quoted by the investor wanting to invest in mutual funds. Further, the Mutual Fund/AMC is required to check whether the PAN of the investor has been updated in CKYCR. In case the PAN has not been updated, the Mutual Fund/AMC shall collect a self-certified copy of the investor’s PAN card and update/upload the same in CKYCR.

For Units held to be held in account statement (non-demat) form:
The investor are requested to complete the KYC form along with:

Proof of Identity
- PAN for Investors having PAN
- PAN exempt Investors certified copy of any one of the following:
Proof of Address or permanent and Correspondence address i.e.s certified copy of any one of the following:
- Passport
- Voter ID Card
- Driving License
- Aadhaar Card
- NREGA Card
- Any other document notified by Central Government

For Units held in electronic (demat) form:
For units held in demat form, the KYC performed by the Depository Participant of the applicants will be considered as KYC verification done by the Trustee / AMC.

In the event of non-compliance of KYC requirements, the Trustee/AMC reserves the right to freeze the folio of the investor(s) and effect mandatory redemption of unit holdings of the investors at the applicable NAV, subject to payment of exit load, if any.

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